Avoid Formal Mistakes

SingleDraft checks your document on multiple levels: formatting rules, content validation, external data cross-referencing, metadata inspection, and AI-assisted proofreading. Each layer catches a different type of error.

Automated formatting checks

The plugin scans the document for common formatting issues and displays results in the Checks tab. Each issue appears as a card that you can click to navigate to the location in the document. Most issues have a one-click fix.

Formatting checks include:

Check	What it detects
Multiple spaces	Two or more consecutive spaces
Trailing whitespace	Spaces or tabs before a paragraph mark
Hyphen as dash	A hyphen surrounded by spaces (should be an en dash)
Double punctuation	Two consecutive periods
Triple periods	Three periods instead of the ellipsis character
Empty brackets	Parentheses with nothing between them
Space before comma	A space immediately before a comma
Space before punctuation	A space immediately before a period
Wrong apostrophe	Accent or prime character used instead of an apostrophe
Orphaned section symbol	Section symbol followed by a regular space (should be non-breaking)

To fix a single issue, click the checkmark icon on its card. To fix all issues of the same type at once, expand the group and click Fix all.

You can disable any check you do not need. Open the rules drawer (next to the search bar in the Checks tab), find the check, and toggle it off. Disabled checks do not run on any document until you re-enable them.

Content validation

Beyond formatting, SingleDraft analyses the text for structural and logical errors.

Cross-references

The plugin checks whether internal references (e.g. “see Section 5”) use Word’s built-in cross-reference feature. Manual text references become incorrect when sections are renumbered or moved. Cross-references created through Word update automatically.

Brackets and quotation marks

Every opening bracket or quotation mark should have a matching closing one. SingleDraft flags mismatches so they do not reach the final version.

Number consistency

When a number appears both in words and in digits (e.g. “five (6)”), the plugin checks that the two forms match.

Date validation

The plugin detects date-like text and flags invalid dates (e.g. 30 February) and dates that fall on public holidays or weekends. Holiday detection covers multiple jurisdictions automatically based on locations mentioned in the document.

Standard number validation

IBANs, company registry numbers, tax IDs, birth numbers, and other standard numbers are validated for correct format and structure.

Placeholder detection

The plugin identifies placeholder text left behind from document templates, such as [insert date], highlighted text, or bracket markers.

Duplicate paragraphs

Identical or near-identical paragraphs are flagged. This often indicates a copy-paste error.

Paragraph length

Paragraphs that exceed a practical length threshold are flagged. Long paragraphs are harder to read and may indicate that the clause should be restructured.

Definition quality

SingleDraft tracks all defined terms in the document and checks for:

• Unused definitions — terms defined but never used in the document body.
• Duplicate definitions — the same concept defined more than once.
• Inconsistent capitalisation — e.g. defining “Agreement” but later writing “agreement”.
• Definition order — a term used before it is defined.
• Punctuation in definitions — definitions that end with unneeded punctuation.
• Article in definitions — definitions that begin with an article (e.g. “the”).

See Definition Tracking for details on how defined terms are detected and displayed.

External data cross-checking

SingleDraft validates data in your document against official external sources.

Company data

For each company mentioned in the document, the plugin checks:

• Whether the company name matches the registry record.
• Whether the registered address is correct.
• Whether the company ID exists in the register.
• Whether the company has been removed from the registry.
• Court file warnings (where available).

See External Information for supported countries and details.

Statutory references

The plugin verifies that referenced statute sections exist and are not outdated.

Supported in Czechia.

Land parcels

The plugin checks whether parcels mentioned in the document exist in the land registry and whether the parcel type is correct.

Supported in Czechia.

Document metadata

SingleDraft inspects document properties that are often overlooked:

• Author and Company fields are compared against your preferred values. A one-click fix sets the correct value.
• Title, Subject, Keywords, Comments, Category, Manager, and Format fields are flagged if they contain values that may reveal internal information.
• Custom metadata added by templates or tools is detected and can be cleaned.

This is important when sharing documents externally. Metadata fields can expose internal project names, user names, or classification tags.

House styles

You can save the styles from a reference document and check other documents against them. If a style from your saved set is missing in the current document, SingleDraft flags it and lets you import the missing style.

AI-based proofreading

For errors that rule-based checks cannot catch (e.g. grammar, phrasing, ambiguities), use the AI Assistant. Common workflows include:

• Fix typos — select the “Fix typos” flow from the Review tab in the AI Assistant. The AI scans the document and suggests corrections as bulk edits. You accept or reject each suggestion individually.
• General review — the AI reviews the document for overall quality, consistency, and potential issues.
• Ambiguities — the AI identifies clauses that could be interpreted in multiple ways.

How these layers work together

1. Open a document in Word with SingleDraft active.
2. The Checks tab runs formatting, content, metadata, and external data checks automatically.
3. Review each flagged issue. Click a card to navigate to the location. Use the fix button or make a manual correction.
4. For deeper review, switch to the AI Assistant and run a proofreading flow.
5. Accept or reject AI suggestions one by one.