Checks
Overview
Section titled “Overview”SingleDraft scans your document and displays alerts for formatting errors, content issues, metadata leaks, and jurisdiction-specific validation problems. Each alert links to the location in the document where the issue was found. Many checks offer a one-click auto-fix.
You can enable or disable individual rules in the Rules drawer inside the Checks panel.
Formatting Checks
Section titled “Formatting Checks”These checks detect common typographical and spacing issues. All formatting checks support auto-fix.
| Check | What it detects |
|---|---|
| Multiple spaces | Two or more consecutive spaces |
| Trailing whitespace | Spaces or tabs at the end of a paragraph |
| Space before punctuation | A space before a period or comma |
| Double periods | Two consecutive periods (typo) |
| Triple periods | ... that should be a proper ellipsis character |
| Orphaned section symbol | § 5 where a non-breaking space is needed |
| Empty brackets | Empty parentheses () left from editing |
| Hyphen used as dash | A hyphen with spaces (-) instead of an en dash |
| Wrong apostrophe | Accent or prime characters used instead of a proper apostrophe |
Definition Quality Checks
Section titled “Definition Quality Checks”SingleDraft extracts defined terms from the document and validates their quality. These alerts appear on the definition card in the sidebar. See Definition Tracking for details.
| Check | What it flags |
|---|---|
| Duplicate definition | The same term is defined more than once |
| Unused definition | A term is defined but never used elsewhere |
| Non-matching capitalisation | Inconsistent capitalisation of a defined term |
| Occurrence before definition | A term is used before it is formally defined |
| Definition ends in punctuation | Unneeded punctuation at the end of a defined term |
| Definition starts with article | A term begins with “the” or “a” |
Brackets and Quotation Marks
Section titled “Brackets and Quotation Marks”Detects unbalanced (mismatched) parentheses, braces, square brackets, and quotation marks.
Cross-Reference Check
Section titled “Cross-Reference Check”Detects references to other sections of the document (e.g., “see Section 5”) that are written as plain text rather than using Word’s built-in cross-reference feature. Plain-text references become stale when the document is restructured or renumbered. Cross-references created with Word’s feature update automatically.
Date and Holiday Checks
Section titled “Date and Holiday Checks”Detects invalid dates (e.g., 32 February) and checks whether dates in the document fall on public holidays, bank holidays, or weekends. These alerts help identify dates that could affect legal deadlines.
Number and Standard Number Checks
Section titled “Number and Standard Number Checks”Verifies consistency between numbers written in words and their numeric equivalents (e.g., flags “five (6)”). Also validates standard identification numbers such as company IDs and IBANs.
Template Placeholder Detection
Section titled “Template Placeholder Detection”Detects placeholder text left behind from document
templates, such as [insert date], highlighted text,
and other unfilled template fields.
Drafting Style Checks
Section titled “Drafting Style Checks”Detects overly long paragraphs and duplicate paragraphs that may indicate copy-paste errors.
Company and Registry Checks
Section titled “Company and Registry Checks”For each company identified in the document, SingleDraft validates information against official public registers. Checks include:
- Company name matching and spelling
- Missing company name or ID
- Company removal or court file warnings
- Address verification
Supported jurisdictions: Switzerland, Czech Republic, Slovakia, Croatia, United Kingdom, Poland.
If your organisation has a credit database configured, SingleDraft also displays credit risk warnings for detected companies.
Document Metadata Checks
Section titled “Document Metadata Checks”SingleDraft inspects Word document properties and alerts you when metadata fields may reveal sensitive internal information. All metadata checks support auto-fix.
Checked fields: Author, Company, Title, Subject, Manager, Category, Keywords, Comments, Format, and custom metadata properties.
The Author and Company checks compare values against your preferred settings. All other checks alert you when the field contains any value and offer to clear it.
House Styles Check
Section titled “House Styles Check”SingleDraft compares the styles used in your document against a saved set of house styles (your firm’s standard formatting). If a style from the reference set is missing in the current document, the plugin displays an alert and offers to import it.
You can save a reference style set from any document using the “Save styles from this document” option in the Checks panel.
Statutory Reference Check
Section titled “Statutory Reference Check”Checks whether statutes mentioned in the document are valid in the given jurisdiction. The plugin detects:
- Invalid statute sections: references to sections that may not exist in the cited statute.
- Outdated statutes: references to statutes that have been superseded or repealed.
Supported jurisdictions: Czech Republic.
Cadastre (Land Registry) Check
Section titled “Cadastre (Land Registry) Check”If a land parcel is referenced in the document, the plugin verifies it against the official land register. It checks whether the parcel exists and whether the correct parcel type is specified.
Supported jurisdictions: Czech Republic.