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Definition tracking

Overview​

Tracking of definitions is designed to enhance contract review by providing access to definitions and terms previously defined within the opened legal document. This feature saves you from having to search for definitions manually.

Features​

  • Quick Access: Selecting a term opens a dedicated card in the sidebar with its definition. From wherever you are in the document, you can quickly access the definition location by clicking on the "split window" icon (see video below).

  • Nested Term Tracking: Terms within a definition that are also defined in the contract are tracked as well and further accessible from each definition card.

  • Alerts: We check for consistency of defined terms and alert you on defined terms that are not subsequently used, duplicate definitions, or inconsistent use of the term throughout the document (such as defining a word with capital letter to then refer to it in lowercase). All individual alerts can be dismissed.

  • Compare: For selected jurisdictions, we provide a feature to compare the definition with the legal thesaurus (such as Czech LegalVOC) to ensure the correct use of legal terms.

Accessing definitions​

  1. Open the document in MS Word and turn the plugin on by clicking on a corresponding icon in the upper row. Defined terms will be automatically recognized and displayed in the "cards" tab.

  2. To view a term's definition, perform one of the following:

  • Select a term in the text to trigger the sidebar; or
  • Navigate through the sidebar to select a term from a list of "cards" with defined terms; you can also use the search bar to find a specific term.

Viewing definition​

Once a term is selected, the plugin will display its definition within the sidebar. If the term contains nested definitions, they will be highlighted within the same card, and you can access them by clicking on the nested term.

To access all mentions of a given term within the contract, click on the "Occurrences" tab inside the card.

Declensions

The plugin supports declensions of defined terms. For example, if the term "Contract" is defined, the plugin will also recognize "Contracts" as an occurrence of the defined term.